Tuesday , 21 August 2018
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Recruiting from UBM

Recruiting from UBM

We, UBM-Asia, have 3 positions open. operations manager and 2 sales project staff. People with some technical ability will be good.

Interested candidates are invited to apply via email with an update resume in pdf document format with your recent photo.

Contact person: Ms. Cindy Huong – Email: Cindy.Huong@ubm.com

1. Operation Manager

Job description

  • Assist in planning, managing and implementing all the operation and logistics aspects of the assigned exhibitions and events.
  • Managing of layouts, technical/exhibitors manual and working with exhibitors to ensure the assigned events success
  • Supervise the performance of vendors, contractors, suppliers to ensure the smooth operation.
  • Liaise with venue owner, government (if necessary) and other key agencies as required for permits, approvals and coordination
  • Key point of contact of the exhibitors/contractors pertaining to operational services and support
  • Management of ground and daily operations activities on site for the assigned shows.


  • 1 year of experiences in the exhibition or related industry.
  • Strong organization skills, good problem solver
  • Ability to work under pressure
  • Good command of English (written and spoken)
  • Technical knowledge is a plus



Tasks and Accountability

(This list is not exhaustive)

  • Provide secretariat support to Project Director/Manager/Executive e.g. clearing of mail, faxing, emailing, answering calls and taking minutes of meetings. Draft letters on behalf of Managers, given a verbal brief.
  • Assist in sales campaigns by doing mailing/email/fax broadcasts and assisting with sales calls, and making appointments for Managers.
  • Compile and update database of lists for Exhibitor Promotion.
  • Work with Project/Sales Managers to liaise with agents for any requirements they may have with regards to print material.
  • Input Technical Services Manual forms into system (if faxed over as forms are online) and disseminate information to the correct departments, e.g. Marketing Services and Operations Department.
  • Liaise with Exhibitors, sending floor-plan to indicate their location, space contract and invoice, visitor tickets/information and maintain constant follow up, informing Managers of any problems.
  • Maintain floor-plan allocation, plotting exhibitors who have reserved space, and updating colour chart.
  • Prepare sales figure reports on a regular basis.
  • Set up Site office at the exhibition and manage the front desk to assist Exhibitors with any problems, provide a professional welcome for them, ensure housekeeping, manage petty cash, and assist Operations Department to do verification of orders and other on-site duties.
  • Handle post-show activities which include thank-you letters to Exhibitors and associations, etc.
  • Maintain an effective and accurate filing system including archive files.
  • Maintain updating of project shelves with current show materials.
  • Possess good organizational, prioritising and multi-tasking skills at all time to meet deadlines.


  • Good command of English (Spoken and written)
  • Good interpersonal skills, be a team player as well as an independent worker
  • Computer literacy (MS word, excel, autocad is a plus).


3. Digital Marketing Executive

Job description

  • Managing UBM-VES show presences through online platform and other ecommerce channels such as: Website, Social network, Web browser,
  • Managing eDM and SMS marketing
  • Managing online exhibitor and visitor management system, such as E-manual and Online visitor Pre-registration.
  • Developing creative briefs to give the event partners (designer, agency) clear direction. Managing their implementation to ensure they follow the show’s concepts and
  • Researching and analyzing new trends that are practical for running online campaigns for
  • Integrating online activities with offline marketing communication plans to ensure the campaign delivers optimal business
  • Developing and writing digital content and managing the publishing editorial
  • Assisting Marketing Manager and the internal team to review and evaluate post-show results. Recommending adjustments as appropriate to improve performance of the shows.


  • At least 1-2 year experience in website management/ digital marketing position
  • Good command of English (written and spoken)
  • Good interpersonal skills
  • Being creative

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